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Hazardous Materials Shipping

The EHS Office is the MIT approved hazardous materials (HAZMAT) or dangerous goods shippers for transport by air, land or sea, in accordance with all regulatory requirements. Hazardous materials include:

  • Chemicals
  • Biological materials
  • Radioactive materials
  • Lithium batteries, batteries in equipment, other batteries [lead acid, etc.], strong magnets
  • Containers under pressure.

If you have a question about whether a substance or item you want to ship is a hazardous material or dangerous goods, contact the EHS Office at (617) 452-3477.

WARNING: Failure to comply with regulations for shipping hazardous materials can result in significant civil penalties for the shipper of up to $75,000.00 per violation. These regulations require that only properly trained personnel are to prepare shipments of hazardous materials. There are detailed training requirements. The EHS Office has staff with required training. Please contact the EHS Office for assistance with hazardous material shipments.

To Request Assistance for Shipments

  • Please provide the EHS Office with advanced notice (3 business days).
  • Call EHS at (617) 452-3477 (2-EHSS) or submit a request to environment@mit.edu.
  • Provide information using forms linked below.
  • International shipments, e.g. exports, of hazardous materials may require special approvals and additional paperwork obtained through the Office of the Vice President of Research with staff who oversee exports from MIT. Depending on what is being shipped, this may take a significant amount of time. Plan accordingly. For additional information, visit Office of the Vice President of Research: Export Control.

Note: The re-shipping of hazardous materials such as virgin chemicals or products not produced at MIT to collaborators or for field work is discouraged. Arrangements should be made for suppliers of such materials to ship the chemical or product directly to where it is needed. If this is not possible, then contact the EHS Office

Chemical shipments and miscellaneous dangerous goods such as strong magnets and lithium batteries

Biological Materials

The Biosafety Program provides shipping services to the research community to ship biological materials. The following is a list of items to accomplish before the shipment may be sent:

  • Click to fill out the “Intent to Ship Biological Material Form”. Please be specific about the biological materials, as well as any chemical or media materials required to maintain viability of the sample. Also, please indicate whether dry ice is needed.
  • Make certain to have a supply of dry ice if necessary. If you do not have access to a dry ice supply, you may order dry ice from “Dry Ice Corporation.” For more information, please visit Dry ice Corporation or contact the Boston Regional Sales Person, Charlie Carhill at ccargill@acgdic.com.
  • Make certain that you have an appropriate air waybill for the shipment. International waybills differ from domestic waybills, and carriers (Fedex, DHL) have specific air waybills that must be used. These may be filled out online, but you must register for a logon from the carrier. Ascertain whether or not your lab has an account, or your department has an umbrella account for shipments. If they have an account, check for hard copy air waybills. If not, you may register online and fill out associated documents on the carrier websites.
  • To prepare for an international shipment, you must have your recipient check for any necessary import permits needed in order to bring materials into the destination country. Each country has specific requirements. If appropriate paperwork is not received by the customs officials in the destination country, the material will not be allowed entrance. In some instances, the customs office may contact you and paper work will be rushed, and in other cases the package will be destroyed. Therefore, it is highly imperative to work out paperwork requirements before sending the package to an international location.
  • If you are sending an international shipment, you will need to also fill out a Commercial Invoice. These can be found online or hard copy may be available if an account already exists.
  • Work with the Biosafety Program to properly classify the material. If you are not trained, a member of Biosafety Program will help you to package the materials appropriately.

Useful Websites for Shipping

Cheatsheet for Permitting

Radioactive Materials

  • Contact the Radiation Protection Program by calling the EHS Office main number: 617-452-3477.

Shipping Service

The EHS Office will provide the packaging; properly pack and label; and prepare paperwork for the shipment. EHS requires an account number for the costs of the packaging supplies. If dry ice is required, the requestor must provide that. The requestor is responsible for assuring all shipping costs are paid.

Training

The preparers of shipments of hazardous materials must be trained in accordance with the requirements of the Department of Transportation (DOT) and the International Air Transport Association (IATA). The EHS office maintains trained staff to provide the shipping service. We provide awareness training by way of email and a phone call to individuals who may need to ship hazardous materials. For biological shipping, the EHS Office provides classroom training to individuals in labs who make routine shipments of some types of biological materials. This training also covers shipping with dry ice. For questions concerning training, contact the EHS Office at (617) 452-3477 or email environment@mit.edu.

Additional Information

More details regarding shipping and EHS support is provided in the SOPs linked below.

Shipping Biological Materials

The purpose of this document is to ensure that biological materials are shipped in compliance with the US Department of Transportation (DOT) 49 CFR Part 173, International Civil Aviation Organization (ICAO) regulations as defined by the International Air Transport Association (IATA). Non-compliance with the shipping regulations may result in fines, imprisonment, and/or loss of shipping privileges. This SOP provides guidance in determining whether your biological shipment is regulated by DOT or ICAO. While packaging and documentation instructions are provided in this SOP, personnel must be trained and certified to ship regulated biological materials. MIT EHS Office will train and certify individuals to ship biological materials on dry ice excluding Category A Infectious Substances such as HIV or Hepatitis C virus.Only the EHS Biosafety Program can ship Category A Infectious Substances. Alternatively, individuals may contact EHS for shipping assistance.

Shipping Hazardous Chemicals

The EHS Office is the MIT approved hazardous materials (HAZMAT) or dangerous goods shippers for transport by air, land or sea, in accordance with all regulatory requirements. Hazardous materials include:

  • Chemicals
  • Biological materials
  • Radioactive materials
  • Lithium batteries, batteries in equipment, other batteries [lead acid, etc.], strong magnets
  • Containers under pressure.

If you have a question about whether a substance or item you want to ship is a hazardous material or dangerous goods, contact the EHS Office at (617) 452-3477.

WARNING: Failure to comply with regulations for shipping hazardous materials can result in significant civil penalties for the shipper of up to $75,000.00 per violation. These regulations require that only properly trained personnel are to prepare shipments of hazardous materials. There are detailed training requirements. The EHS Office has staff with required training. Please contact the EHS Office for assistance with hazardous material shipments.

To Request Assistance for Shipments

  • Please provide the EHS Office with advanced notice (3 business days).
  • Call EHS at (617) 452-3477 (2-EHSS) or submit a request to environment@mit.edu.
  • Provide information using forms linked below.
  • International shipments, e.g. exports, of hazardous materials may require special approvals and additional paperwork obtained through the Office of the Vice President of Research with staff who oversee exports from MIT. Depending on what is being shipped, this may take a significant amount of time. Plan accordingly. For additional information, visit Office of the Vice President of Research: Export Control.

Note: The re-shipping of hazardous materials such as virgin chemicals or products not produced at MIT to collaborators or for field work is discouraged. Arrangements should be made for suppliers of such materials to ship the chemical or product directly to where it is needed. If this is not possible, then contact the EHS Office

Chemical shipments and miscellaneous dangerous goods such as strong magnets and lithium batteries

Biological Materials

The Biosafety Program provides shipping services to the research community to ship biological materials. The following is a list of items to accomplish before the shipment may be sent:

  • Click to fill out the “Intent to Ship Biological Material Form”. Please be specific about the biological materials, as well as any chemical or media materials required to maintain viability of the sample. Also, please indicate whether dry ice is needed.
  • Make certain to have a supply of dry ice if necessary. If you do not have access to a dry ice supply, you may order dry ice from “Dry Ice Corporation.” For more information, please visit Dry ice Corporation or contact the Boston Regional Sales Person, Charlie Carhill at ccargill@acgdic.com.
  • Make certain that you have an appropriate air waybill for the shipment. International waybills differ from domestic waybills, and carriers (Fedex, DHL) have specific air waybills that must be used. These may be filled out online, but you must register for a logon from the carrier. Ascertain whether or not your lab has an account, or your department has an umbrella account for shipments. If they have an account, check for hard copy air waybills. If not, you may register online and fill out associated documents on the carrier websites.
  • To prepare for an international shipment, you must have your recipient check for any necessary import permits needed in order to bring materials into the destination country. Each country has specific requirements. If appropriate paperwork is not received by the customs officials in the destination country, the material will not be allowed entrance. In some instances, the customs office may contact you and paper work will be rushed, and in other cases the package will be destroyed. Therefore, it is highly imperative to work out paperwork requirements before sending the package to an international location.
  • If you are sending an international shipment, you will need to also fill out a Commercial Invoice. These can be found online or hard copy may be available if an account already exists.
  • Work with the Biosafety Program to properly classify the material. If you are not trained, a member of Biosafety Program will help you to package the materials appropriately.

Useful Websites for Shipping

Cheatsheet for Permitting

Radioactive Materials

  • Contact the Radiation Protection Program by calling the EHS Office main number: 617-452-3477.

Shipping Service

The EHS Office will provide the packaging; properly pack and label; and prepare paperwork for the shipment. EHS requires an account number for the costs of the packaging supplies. If dry ice is required, the requestor must provide that. The requestor is responsible for assuring all shipping costs are paid.

Training

The preparers of shipments of hazardous materials must be trained in accordance with the requirements of the Department of Transportation (DOT) and the International Air Transport Association (IATA). The EHS office maintains trained staff to provide the shipping service. We provide awareness training by way of email and a phone call to individuals who may need to ship hazardous materials. For biological shipping, the EHS Office provides classroom training to individuals in labs who make routine shipments of some types of biological materials. This training also covers shipping with dry ice. For questions concerning training, contact the EHS Office at (617) 452-3477 or email environment@mit.edu.

Additional Information

More details regarding shipping and EHS support is provided in the SOPs linked below.

Shipping Biological Materials

The purpose of this document is to ensure that biological materials are shipped in compliance with the US Department of Transportation (DOT) 49 CFR Part 173, International Civil Aviation Organization (ICAO) regulations as defined by the International Air Transport Association (IATA). Non-compliance with the shipping regulations may result in fines, imprisonment, and/or loss of shipping privileges. This SOP provides guidance in determining whether your biological shipment is regulated by DOT or ICAO. While packaging and documentation instructions are provided in this SOP, personnel must be trained and certified to ship regulated biological materials. MIT EHS Office will train and certify individuals to ship biological materials on dry ice excluding Category A Infectious Substances such as HIV or Hepatitis C virus.Only the EHS Biosafety Program can ship Category A Infectious Substances. Alternatively, individuals may contact EHS for shipping assistance.

Shipping Hazardous Chemicals