Occupational Injury or Illness Reporting

Fatalities, Inpatient Hospitalizations, Amputations, and Eye Loss

• For any fatality that occurs within 30 days of a work-related incident, the employer must report the event within 8 hours of finding out about it to OSHA.
• For any inpatient hospitalization, amputation, or eye loss employers must report the incident within 24 hours of learning about it to OSHA. Employers only have to report an inpatient hospitalization, amputation, or loss of an eye that occurs within 24 hours of a work-related incident.

If you are made aware of an incident involving any of the above scenarios in your DLC or as part of your work as a first responder, notify EHS immediately at 617-452-3477. If this happens after hours, call the MIT Operations Center at 617-253-1500 to notify the EHS Primary On-Call person.

• Immediately report all injuries/illnesses to a first level supervisor or PI if possible. If you work in a lab, you can also report to the EHS Representative for the lab.
• Report to the MIT Medical Department for the first visit if you are physically able to do so. Call the triage phone number at 617-253-4481 or 617-253-1311 if it is after 8:00 p.m.
• Call the MIT police at (617) 253-1212 or dial 100, if you are not physically able to report to the MIT Medical Department.
• If you need a follow-up treatment, you can continue your care at the MIT Medical Department or visit your own health care provider or the clinic/hospital of your choice and inform any provider that you are being treated for a work-related condition.
• Notify the MIT Workers’ Compensation Office if you need care beyond the initial treatment that may require pre-approval, such as MRIs, physical or occupational therapy, or diagnostic tests.
• Provide your supervisor with paperwork from all your medical appointments/providers. If you go to the emergency room after hours, provide your supervisor with a copy of the paperwork received in the emergency room when you return to work.

• The Environment, Health, & Safety Office and the MIT Benefits Workers’ Compensation Office use the EHS Supervisor’s Injury Report in Atlas. (Go to the Full Catalog and scroll down to the Injury Report link.)
• Supervisors must submit the injury/illness report within 24 hours of the incident.
• Inform your employee that they must seek initial medical treatment for any work-related injury or illness from the MIT Medical Department for the first visit. If it is after 8:00pm, please call the triage phone number at 617-253-4481 or 617-253-1311
• Gather the information that is needed to complete the online Supervisor’s Report of Occupational Injury/Illness. Refer to the Injury/Illness Reporting Checklist.
• If your employee does not seek medical attention right away, but then later follows up with a medical appointment at MIT Medical and then with their own doctor, you must notify the OSHA Recordkeeper and the Workers’ Compensation Office as soon as possible. Continue forwarding updates on their status after each appointment until they have returned to full-duty without restrictions.
• Prior to returning to work, all employees must provide a doctor’s note which provides instruction for work restriction or full duty. Inform your employee of restricted duty options to accelerate the return to work process. All paperwork must be provided to the OSHA Recordkeeper in EHS.
• Since the OSHA Recordkeeper does not have access to outside medical providers, return to work notes and records. It is imperative that we are kept apprised on what is happening with your employee so that we can record the injury correctly for OSHA. Please note that the employees’ right to privacy is always protected. Only authorized MIT personnel have access to medical information used for OSHA recordkeeping purposes.
• Your role as supervisor of an employee injured on the job is vital in making sure that we meet the reporting and mandatory liability requirements of the Institute.

For unpaid students or visitors that sustain an injury on campus (i.e. undergraduate students injured in a classroom or lab, visitors to campus injured in an MIT owned space) please contact both the EHS Office and the MIT Office of Insurance as soon as possible.

The EHS Office generates the OSHA 300 injury/illness log for the Institute. The purpose of the Occupational Safety and Health Administration (OSHA) record keeping requirements is to provide statistical data to be used to identify and prevent occupational injuries, illnesses, and deaths. This data is used to assure a safe and healthy working environment. OSHA has provided regulations that both employees and supervisors must comply with when an occupational injury or illness has occurred.