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Occupational Injury or Illness Reporting

All work-related injury or illness to employees must be reported to their supervisor immediately. Both the injured person and the supervisor are responsible for proper reporting of work-related injuries or illnesses.


Report an Injury

Reporting Severe Injuries

Fatalities, Inpatient Hospitalizations, Amputations, and Eye Loss

  • For any fatality that occurs within 30 days of a work-related incident, the employer must report the event within 8 hours of finding out about it to OSHA.
  • For any inpatient hospitalization, amputation, or eye loss employers must report the incident within 24 hours of learning about it to OSHA. Employers only have to report an inpatient hospitalization, amputation, or loss of an eye that occurs within 24 hours of a work-related incident.

If you are made aware of an incident involving any of the above scenarios in your DLC or as part of your work as a first responder, notify EHS immediately at 617-452-3477. If this happens after hours, call the MIT Operations Center at 617-253-1500 to notify the EHS Primary On-Call person.

How to report your work-related injury or illness

  • Immediately report all injuries/illnesses to a first level supervisor or PI if possible. If you work in a lab, you can also report to the EHS Representative for the lab.
  • Report to the MIT Medical Department for the first visit if you are physically able to do so. Call the triage phone number at 617-253-4481 or 617-253-1311 if it is after 8:00 p.m.
  • Call the MIT police at 617-253-1212 or dial 100, if you are not physically able to report to the MIT Medical Department.
  • If you need a follow-up treatment, you can continue your care at the MIT Medical Department or visit your own health care provider or the clinic/hospital of your choice and inform any provider that you are being treated for a work-related condition.
  • Notify the MIT Workers’ Compensation Office if you need care beyond the initial treatment that may require pre-approval, such as MRIs, physical or occupational therapy, or diagnostic tests.
  • Provide your supervisor with paperwork from all your medical appointments/providers. If you go to the emergency room after hours, provide your supervisor with a copy of the paperwork received in the emergency room when you return to work.

Non-Employees, Unpaid Students and Visitors

For unpaid students or visitors that sustain an injury on campus, or while on MIT-owned or controlled property (“MIT premises”), or while engaging in other MIT classes, sponsored research, field work, MIT Event, or other MIT-sponsored or supported activities away from MIT premises. (e.g. undergraduate students injured in a classroom, lab or on a field trip, visitors to campus injured in an MIT owned space or at an MIT event) please complete the Non-Employee Incident Report  as soon as possible.

MIT OSHA Log of Injuries/Illnesses

The EHS Office generates the OSHA 300 injury/illness log for the Institute. The purpose of the Occupational Safety and Health Administration (OSHA) record keeping requirements is to provide statistical data to be used to identify and prevent occupational injuries, illnesses, and deaths. This data is used to assure a safe and healthy working environment. OSHA has provided regulations that both employees and supervisors must comply with when an occupational injury or illness has occurred.

Contacts

EHS OSHA Recordkeeper:

Suzanne Adams

Massachusetts Institute of Technology
Environment, Health and Safety Office
77 Massachusetts Avenue, N52-496

Cambridge, MA 02139
Email: sma@mit.edu
Phone: 617-258-5638
Fax: 617-258-6831

Workers’ Compensation Office:

Marlene A. M. Lewis

Massachusetts Institute of Technology

77 Massachusetts Avenue
C/O Benefits, NE49-5000
Cambridge, MA 02139

Email: malewis@mit.edu
Phone: 617-253-9496
Fax: 617-253-1502

MIT HR Website

Reporting Severe Injuries

Fatalities, Inpatient Hospitalizations, Amputations, and Eye Loss

  • For any fatality that occurs within 30 days of a work-related incident, the employer must report the event within 8 hours of finding out about it to OSHA.
  • For any inpatient hospitalization, amputation, or eye loss employers must report the incident within 24 hours of learning about it to OSHA. Employers only have to report an inpatient hospitalization, amputation, or loss of an eye that occurs within 24 hours of a work-related incident.

If you are made aware of an incident involving any of the above scenarios in your DLC or as part of your work as a first responder, notify EHS immediately at 617-452-3477. If this happens after hours, call the MIT Operations Center at 617-253-1500 to notify the EHS Primary On-Call person.

How to report your work-related injury or illness

  • Immediately report all injuries/illnesses to a first level supervisor or PI if possible. If you work in a lab, you can also report to the EHS Representative for the lab.
  • Report to the MIT Medical Department for the first visit if you are physically able to do so. Call the triage phone number at 617-253-4481 or 617-253-1311 if it is after 8:00 p.m.
  • Call the MIT police at 617-253-1212 or dial 100, if you are not physically able to report to the MIT Medical Department.
  • If you need a follow-up treatment, you can continue your care at the MIT Medical Department or visit your own health care provider or the clinic/hospital of your choice and inform any provider that you are being treated for a work-related condition.
  • Notify the MIT Workers’ Compensation Office if you need care beyond the initial treatment that may require pre-approval, such as MRIs, physical or occupational therapy, or diagnostic tests.
  • Provide your supervisor with paperwork from all your medical appointments/providers. If you go to the emergency room after hours, provide your supervisor with a copy of the paperwork received in the emergency room when you return to work.

Non-Employees, Unpaid Students and Visitors

For unpaid students or visitors that sustain an injury on campus, or while on MIT-owned or controlled property (“MIT premises”), or while engaging in other MIT classes, sponsored research, field work, MIT Event, or other MIT-sponsored or supported activities away from MIT premises. (e.g. undergraduate students injured in a classroom, lab or on a field trip, visitors to campus injured in an MIT owned space or at an MIT event) please complete the Non-Employee Incident Report  as soon as possible.

MIT OSHA Log of Injuries/Illnesses

The EHS Office generates the OSHA 300 injury/illness log for the Institute. The purpose of the Occupational Safety and Health Administration (OSHA) record keeping requirements is to provide statistical data to be used to identify and prevent occupational injuries, illnesses, and deaths. This data is used to assure a safe and healthy working environment. OSHA has provided regulations that both employees and supervisors must comply with when an occupational injury or illness has occurred.

Contacts

EHS OSHA Recordkeeper:

Suzanne Adams

Massachusetts Institute of Technology
Environment, Health and Safety Office
77 Massachusetts Avenue, N52-496

Cambridge, MA 02139
Email: sma@mit.edu
Phone: 617-258-5638
Fax: 617-258-6831

Workers’ Compensation Office:

Marlene A. M. Lewis

Massachusetts Institute of Technology

77 Massachusetts Avenue
C/O Benefits, NE49-5000
Cambridge, MA 02139

Email: malewis@mit.edu
Phone: 617-253-9496
Fax: 617-253-1502

MIT HR Website