(Prepared by the MIT Office of General Counsel (OGC) and the EHS Office)
Requirements (Legal and Insurance):
- Indemnification – MIT requires an express contractual indemnification from vendor (not mutual). Required insurance vendor must carry $1M in General Liability Insurance. Vendor must furnish evidence (Certificate of Insurance) prior to event and add MIT as additional insured to Vendor’s general liability policy (should be reflected on the certificate description section)
- License – all inflatable amusement vendors leasing inflatables in MA are expected to be licensed/furnish evidence of a current license; license verifies that they are having their equipment inspected regularly/it passes inspection, in accordance with the statute. Copy of the vendor’s amusement license must be furnished prior to the event.
- Vendors sign the MIT On Campus Events Agreement -MIT Form 3-24-03 (scroll down to download attachment which is provided by the OGC). Form should be provided to vendors in pdf form only. Any requested changes must be approved by the OGC.
- With the exception of CPW and Rush events, MIT’s standard liability release must be signed by all participants using any inflatable amusement other than a moon bounce. The executed releases must be kept by the hosting student group or DLC for at least one year following the event, and producible upon request by EHS, Audit, SAO (if applicable), or the Office of Insurance.
Climbing walls of any kind are prohibited.
General Rules of Use:
- Assembly/disassembly/monitoring use of equipment – must be solely vendor’s responsibility. Student volunteers for event shall not set up, operate or take down any amusements.
- Volunteers may be utilized for access to event and to monitor compliance with EH&S guidelines and safety plans. Sponsoring group should coordinate development of safety plan for each amusement with Vendor & MIT’s Environmental Health & Safety Office.
- The inflatable must be set up in an open space with no obstacles (e.g. trees, benches, pipes etc.) surrounding it.
- The unit should not be used if wind exceeds 15 mph or during rain, thunder, or lightning storms. Evacuate participants as soon as you hear thunder, see lighting, and/or it begins to rain. The activity may only resume when/if the storm has completely passed.
- Only jumpers of the same size should be allowed in the inflatable at the same time.
- With the exception of a single rental of a moonbounce, where a single vendor employee may be present to monitor safe set-up, operation, and disassembly of the equipment, Vendor will provide at least two (2) employees for the rental of two or more inflatables who will be responsible for the safe operation of the equipment and will be present from the initial setup through completion and disassembly.
- The vendor employees or MIT volunteers will monitor the number of users and may permit entry into the inflatable by not more than 10 people (or fewer based on the manufacturer’s instructions, if applicable) at one time.
- Remove shoes, glasses, and any sharp objects.
- Participants shall not bring food, drink, or personal property of any kind into the inflatable.
- No somersaults, flips, wrestling, or rough play.
- Vendors may reserve the right to refuse riders who may be at risk or could place others at risk of injury.
- Ages 3 and older
- No alcohol will be permitted in the inflatable.
- Keep children away from blower at all times.
- Because the plastic is usually not fire rated for indoor use, the inflatables must be used outside. If the vendor can provide MIT with a certificate that the plastic meets NFPA 701 and ASTM F24 vol 15.07 requirements for flame retardant materials, then the inflatable can be used indoors.
- To comply with the fall protection EHS Standard Operating Procedure, avoid games with the potential to fall more than 4 feet.
- Be prepared to clean up spills of body fluids with bleach.