Chemical Regulatory Reporting

Updated December 18, 2013

Each lab or work area with chemicals needs to submit a report, whether or not the lab or work area has any of the regulated substances.  The report needs to be submitted by January 10, 2014.

SARA and Department of Homeland Security (DHS) reporting has been combined for efficiency.

  • If your lab has a complete, up-to-date chemical inventory in the ChemTracker inventory system, or inventory in Microsoft Excel that you would like to submit to be uploaded into ChemTracker, please inform the EHS Office at environment@mit.edu.

  • All other labs or work areas please submit the combined SARA/DHS chemical regulatory report for your PI or Supervisor's laboratory/ies online at: Chemical Reporting Application in Atlas.  You must submit the report whether or not you use any of these regulated substances.

  • Detailed set of instructions on regulatory reporting

  • Chemical Regulatory Reporting Worksheet

  • The following chemicals have been added to the 2013 Chemical Reporting list:
    • Antimony hydride
    • Chlorine fluoride
    • Fluorine
    • Germanium fluoride
    • Hydrogen cyanide
    • Nitric oxide
    • Nitrogen oxide (N2O3)
    • Nitrosyl chloride
    • Nitrous oxide
    • Oxygen fluoride
    • Selenium fluoride
    • Sulfur fluoride
    • Tellurium fluoride
  • Below is the gas cylinder conversion chart for your use:

     

    Chemical Name

    Size

    Volume (scf)

    Weight (lbs)

    Ammonia (gas)

     

     

    5 and 50

    Argon

     

    336

    24.3

    Carbon dioxide

    H

    437

    50

    Helium

     

    291

    21

    Hydrogen

     

    197

    14.3

    Hydrogen chloride (gas)

     

     

    8 and 60

    Nitrogen

    H

    230

    16.7

    Oxygen

    E

    24

    2

    Oxygen

     

    200

    14.5

    Sulfur dioxide

     

     

    5 and 115

     

    Online conversion calculator (standard cubic feet, pounds, etc.): http://www.uigi.com/unitconvert.html

SARA

As part of the EPA's Superfund Amendments and Reauthorization Act (SARA), Congress decreed that facilities that use large quantities of hazardous chemicals must inform the local community of their presence and work with local fire departments to plan for accidents and releases. These requirements to inform the public of chemical use and storage are known as Emergency Planning and Community Right to Know Act (EPCRA).

In order to comply with these regulations, EHS Office requires chemical users on campus to fill out a specific chemical inventory each year, which is then submitted to the local and state officials. A chemicals database by building and room enables the fire department to know what materials are in a building in the event of a fire. Representatives from the Medical Department, the EHS Office, the Nuclear Reactor, and MIT Police participate on LEPC subcommittees and in mock emergency preparedness drills.

Department of Homeland Security (DHS) Ongoing Monitoring Requirement

U.S. Department of Homeland Security (DHS) Chemical Facility Anti-Terrorism Standards (CFATS) are aimed to prevent potential misuse of certain chemicals. The rule’s broad definition of “chemical facility” makes colleges and universities subject to its requirements. The DHS list has 325 Chemical of Interest (COIs) and a reporting threshold limit for each. MIT EHS Office has significantly narrowed this list down to those that might be present in our labs in an effort to make the reporting burden as low as possible.

  • 40 chemicals on the DHS COI list have very low reportable threshold amounts. Under the leadership, advice and counsel of the Committee on Toxic Chemicals, the EHS Office determined the best way to assess the presence of these 40 chemicals is to require that the EHS Rep or lab personnel notify their EHS Coordinator for their department, lab or center any time you purchase or use any of these 40 COIs.

Chemical Inventory Requirement

Laboratories working with chemicals are required to maintain a chemical inventory, as specified in the Chemical Hygiene Plan template. Although not mandated by the Institute, MIT’s online chemical inventory application, ChemTracker, is provided by the EHS Office at no charge.

If you are interested in learning more about ChemTracker, please contact the EHS Office (environment@mit.edu or call x(617) 452-3477). 

AttachmentSize
40 chemicals on the DHS COI list42.27 KB
Chemical Reporter Instruction Sheet487.18 KB
Chemical Regulatory Reporting Worksheet56.5 KB